Background Checks Frequently Asked Questions
1) Why is Babe Ruth League
requiring leagues to conduct background checks?
It has become the standard among youth
organizations to require volunteers working with children to
complete a background check. The purpose of the required background
check is to deter individuals who should not be working with young
athletes from applying to volunteer. Additionally, it serves to
identify any unsuitable criminal history of those individuals who
do apply as a volunteer. Babe Ruth League, Inc. cares about the
protection of your players and feels confident that through your
leadership as League President, as well as that of your local
league's Board of Directors, we can achieve our goal of making Babe
Ruth League, Inc. the safest program in which our youth can enjoy
the great games of baseball and softball.
2) Who is required to complete
the background check?
All managers and coaches, as well as any other persons and
volunteers, who provide regular service to the league and/or have
repetitive access to, or contact with, players or teams are
required to complete the background check.
3) Should the local league wait
until the background screening process has been completed before
they submit their charter/insurance application?
No. The appropriate League Officer must sign the statement
on the charter/insurance application agreeing to adhere to the
regulation requiring volunteer background checks.
4) What type of offenses should
the local league screen for when conducting a background
Local leagues are conducting annually a
nationwide search that contains the applicable government sex
offender registry data. (A check conducted only in one state will
not meet the minimum requirements of these regulations.) An
individual who has been convicted or plead guilty to charges
involving or against a minor, no matter when the offense occurred,
must not permitted to work or volunteer.
5) Who in the local league
should be responsible for processing the background check
Babe Ruth League, Inc. recommends the local league's Board of
Directors appoint the League President and two other individuals to
handle background checks. These individuals may or may not be
members of the local league's Board. For example, the Board of
Directors may choose to appoint individuals who have professional
experience with conducting and processing background checks, such
as law enforcement officers or individuals with a legal
6) What if an individual has
already been background checked?
The league will be required to conduct their own background
check on all volunteers associated with their league, even if they
already have been background checked. All leagues will be required
to conduct annual background checks on all volunteers associated
with their league.
7) What offenses will cause the
termination of a current volunteer or rejection of a potential
Any background check that reveals a conviction of any crime
involving or against, a minor would result in immediate termination
from the league or eliminated from consideration for any
8) What if the league discovers
that an individual has offenses against minors that are pending
after, appointment to the local league?
Babe Ruth League would suggest the individual not be appointed
or be suspended from his/her current position, pending the outcome
of the charge.
9) What if an individual has
convictions or other offenses that do not involve minors?
Even though such convictions/offenses do not involve minors, the
local league Board of Directors may still deem these individuals as
inappropriate and may prohibit them from working as a volunteer
within the league.
10) Who should have access to
the information found as a result of the background checks?
The local League President should keep each background check
data obtained on file for the current year and shall only share
personal information contained in the background check with other
members of their board of directors on order to make personnel
decisions. Once the local league ceases operation for the current
season, the League President should dispose of all such records,
unless the local league has taken action or the individual is no
longer active in the league (active in the league for two years or
made a decision based upon the information contained in the records
subject to local and state laws).
11) How do volunteers get
copies of their background report?
Volunteers may receive a copy of their full report by contacting
First Advantage at (Need Number). If a negative record is reported
on a volunteer's background report, they will automatically receive
a copy via U.S. Mail. If a volunteer wants to dispute a criminal
record associated with their report, they may call the First
Advantage Consumer Disclosure team at (Need Number). The local Babe
Ruth Baseball, Cal Ripken Baseball or Babe Ruth Softball League
will supply the volunteer with a copy of the report if they intend
to take adverse action based on the information in the background
12) What is the time table for
completing the background screening process for each
The local league must complete the background screening process
prior to any individual assuming their duties for the current
13) When should leagues begin
to conduct background checks on their volunteers?
Local leagues should conduct background checks on all volunteers
prior to the applicant assuming their duties for the season.
Background checks must be completed on all individuals who have
access to, or contact with, players and teams. This includes, but
is not limited to, managers, coaches and local league Board
14) Who can coach a team if a
screened manager or coach is no longer able to fulfill their
The local league may temporarily assign a Board Member or
another screened individual to fill the vacancy until an
appointment has been made. Any permanent replacement cannot assume
their duty until they have completed a background check. If the
replacement manager/coach is only needed for one day, then a
background check is not necessary. If the replacement manager/coach
is needed for two days or longer, then the person must go through
the background check process.
15) As local League President,
how do I justify the need for background checks?
The safety, protection and the well-being of our young players
should always be our top priority. We have a responsibility to
recruit the most qualified adults to serve as managers, coaches,
and other types of volunteers, to ensure our players are able to
enjoy a fun and educational
In addition, parents trust their children will be safe while
participating in your league and your league cannot be successful
without the confidence of the parents. We also have a
responsibility to protect individuals and the local league from
possible loss of league assets or financial hardships that result
Advancements in technology and the accessibility of information
have made screening and background checks the norm and a
much-needed resource to determine the competency and safety of
Babe Ruth League is an organization serious about protecting
children. Together, we can make Babe Ruth League, Inc. one of the
safest programs in which our youth can enjoy the games of baseball